Collection and use of personal data of customers, suppliers and other contractors
We would like to draw your attention to the fact that we will collect and use the personal data that you provide to us as this is necessary to create and execute any agreement with you. This applies both to our (potential) customers and to parties with whom we purchase goods and / or services.
If you are a (potential) customer of us, we use your data to send you a quotation, to be able to determine to which specifications or wishes a specific item or service has to comply, to be able to deliver goods or to be able to carry out work for you, to invoice to you and to communicate with you smoothly and efficiently about the implementation aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal details are also necessary for the creation and execution of the agreement. For purchasing personal details are necessary to let you know to which specifications or wishes a particular item or service in our opinion must comply, to send a request for a quotation, to place an order with you, to pay your invoices and to communicate with you about other aspects of the agreement quickly and efficiently.
You are not obligated to provide us with your personal data. If you do not provide us with personal data or provide us with insufficient personal data, then it is possible that we can not perform the aforementioned activities.
Transfer to third parties
In order to execute a possible agreement with you, it is possible that we must provide your personal data to parties who supply parts, materials and products to us or carry out work on our instructions. We also make use of external server space for the storage of (parts of) our sales and purchasing administration, which includes your personal data. Your personal data is therefore provided to our server room provider. We also make use of Microsoft Office and the associated storage facilities for e-mails and other files.
Retention period for personal data
If you have requested a quote from us but you have not become a customer, we will delete your data no later than one year after our last moment of contact. If we have received a quotation from you, but we have not become a customer, your personal data will be deleted at the latest one year after our last moment of contact. If you have become our client or we are your client, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The seven-year period corresponds to the period in which we are obligated to keep our administration for the Tax Authorities. After this period we will delete your personal data.
Cookie usage on our websites
Cookies are small text files that are placed on your computer, tablet or smartphone during the visit to our website. In these text files information is stored that can be recognized by the website at a later visit.
Our website uses functional cookies. We do this to enhance the usability of our website.
By making use of analytical cookies, we can see which pages are visited and clicked on within our website. For this we use Google Analytics. The information that Google collects in this way is anonymised as much as possible.
You have the right to ask us to allow you to view your own personal data. If there is reason to do so, you can also request us to supplement your personal data or to change inaccuracies. You also have the right to request that we delete your personal data or limit the use of your personal data. You can also object to the collection and use of your data or file a complaint with the Dutch Data Protection Authority. Finally, you can request us to obtain your personal data or transfer that data to another person. In order to exercise your rights, you can contact: Veenstra Group, De Holwert 10, 7741 KC, Coevorden, +31 (0) 524 599333 and firstname.lastname@example.org. You can also contact us with questions or for more information about the collection and use of your personal data.